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SURA ERP SOLUTION

" Building Virtual Managers "

Introduction

Today's manufacturing businesses operate in an environment of constant and high-speed change where the ability to adapt quickly and effectively has become essential for success. Management judgments assume critical importance as customers Manufacturing, Selling and distribution, Payables, Receivables, Inventory, Accounts, Human resources, Purchases higher expectations of competitive price, improved delivery, Manufacturing, Selling and distribution, Payables, Receivables, Inventory, Accounts, Human resources, Purchases excellent quality and exceptional performance. To compete effectively in global markets, it is essential that manufacturing businesses of all sizes exploit the new manufacturing management information and decision support systems available to them.
An ERP system manages the information needs of all company functions, including financial systems, human resources and payroll, logistics and distribution, purchasing, sales, and manufacturing. It consists of a single database and applications that allow employees in different departments to access and act on that data.

WHY SURA ERP SOLUTION

We use Open Source for Software development like LINUX for Server, MySql for Database and PHP for coding. Apart from that suraS Team has Immense experience to work in Tanzania and in Complex databases .
1. Since it open source so we don’t have to go through license purchase, service invoicing and recurring re-licensing and support fees.
2. Our technology is web based so it is lighter than oracle so it works at the speed and ease of a website
3. Since it is an Internet technology we can developed the system 100% online
4. As it is browser based user finds it very easy to use
5. The Scalability of our system is from Standalone to LAN , LAN to MAN(Wireless), MAN to WAN(VSAT) ,Internet
6. Our database capacity is unlimited one of the Largest search engine Google.com is using it
7. It is a cross-platform windows implementation for personal computers on local area networks (Microsoft Windows, Linux)
8. It Works smoothly on PC with the minimum configuration , Palmtops and mobile phones
9. The Telecommunication system will become very cheaper from the distant branches since we can use the IP phones on our system

SURA ERP System

A single system to support rather than several small and different systems Single applications architecture with limited interfaces Access to management information unavailable across a mix of applications Access to best practice systems andprocedures More integration hence lower costs More "automation" of tasks One of the benefits of an integrated SURA ERP system is that the user only has to enter the data one time. Information that is used in multiple modules flows through the system does not have to be rekeyed. From a user’s standpoint, this saves time and effort by eliminating redundant entry. From a quality of data standard, single point of entry eliminates an opportunity for errors and inconsistency in the data.

Because SURA ERP systems integrate all functions of an organization, data about that organization is stored in a centralized location. Instead of storing data in many disparate locations, the data is centralized. This facilitates backup procedures and reduces the opportunity for inconsistent data.

The Proposed network diagram is as shown below.

Advantages of SURA ERP System

The Process Advantages of our system are

  1. It will work as Auditor
  2. It will work as Advisor
  3. It will work as Controller
  4. It will work as Manager

This system will hold all your business data is held in a central data file and that all company activity, such as raising orders, receiving goods and completing work operations, is recorded in this data file as it happens. With a central storage and retrieval system, information from all areas of the business can be made available throughout your organization; subject to access privileges which you choose to grant each user. This combines practical levels of data visibility with your required degree of security, plus it enables awareness of other departmental activities and commitments, so that users can see how their decisions impact on the business as a whole. With closed-loop management disciplines, you are well on the way to true manufacturing excellence.

  • Better inventory management with lower stock levels and reduced stock-outs.
  • Improved customer service with better delivery reliability and consistent quality.
  • More accurate costing and secure pricing.
  • Improved productivity and better utilization of internal and external resources.
  • Better and speedier response to change.
  • Total business condition visibility.
  • Achieves cost efficiencies in a short payback period.
  • Aggressive Cost control initiatives.
  • Need to analyze costs / revenues on a product or customer basis.
  • Flexibility to respond to changing business requirements.
  • More informed management decision making.
  • Changes in ways of doing business.

This ERP works for the following Systems

  • Management Information Systems (MIS)
  • Integrated Information Systems (IIS)
  • Executive Information Systems (EIS)
  • Corporate Information Systems (CIS)
  • Enterprise Wide Systems (EWS)
  • Material Resource Planning (MRP)
  • Manufacturing Resource Planning (MRP II)
  • Money Resource Planning (MRP III)

Process wise Benefits of this System

  • THIS SYSTEM facilitates company-wide Integrated Information System covering all functional areas like Manufacturing, Selling and distribution, Payables, Receivables, Inventory, Accounts, Human resources, Purchases etc.,
  • THIS SYSTEM performs core corporate activities and increases customer service and thereby augmenting the Corporate Image.
  • THIS SYSTEM bridges the information gap across the organization.
  • THIS SYSTEM provides for complete integration of Systems not only across the departments in a company but also across the companies under the same management.
  • THIS SYSTEM is the only solution for better Project Management.
  • THIS SYSTEM allows automatic introduction of latest technologies like Electronic Fund Transfer (EFT), Electronic Data Interchange (EDI), Internet, Intranet, Video conferencing, E-Commerce etc.
  • THIS SYSTEM eliminates the most of the business problems like Material shortages, Productivity enhancements, Customer service, Cash Management, Inventory problems, Quality problems, Prompt delivery etc.,
  • THIS SYSTEM not only addresses the current requirements of the company but also provides the opportunity of continually improving and refining business processes.
  • THIS SYSTEM provides business intelligence tools like Decision Support Systems (DSS), Executive Information System (EIS), Reporting, Data Mining and Early Warning Systems (Robots) for enabling people to make better decisions and thus improve their business processes
  • THIS SYSTEM provides for complete integration of Systems not only across the departments in a company but also across the companies under the same management.
Components of SURA ERP

 

To enable the easy handling of the system the ERP will be divided into the following Core subsystems:

  • Material Requirement Planning
  • Purchasing
  • Production Scheduling
  • Inventory and Distribution control
  • Sales and Marketing
  • Accounts Payable/Receivable
  • Master Scheduling
  • Logistics
  • Financial Accounting

Raw Materials Management

This system will provide measurement of inventory in multiple dimensions.

  • Expiry Wise
  • Special order wise
  • Lead time wise
  • Reorder level wise


The System Will take care of the Inventory in following manners.

  • This system will provide the capture to purchase orders as well as the issuance, receipt and return of materials.
  • Transact in alternate units of measure with automatic conversion to the primary stock keeping or costing unit of measure.
  • The System will keep Track information for each standard part within the item master.
  • Reduce costs through efficient inventory management.
  • Generate a detailed material availability report so you can view critical inventory information and make better inventory management decisions.
  • Perform everyday inventory transactions—including scraps, transfers, movements and more.
  • Provide fast access to related information without having to retype anything.
  • The reorder levels will be maintained automatically keeping in mind the Production capacity, Budget, Time lead, Ware house Capacity , New emerging Sales Trends and supplier Trends.
  • Automate many tedious tasks—Like it will provide Base stationary for annual Physical Stock
  • Automatically update on-hand quantities and general ledger accounts.
  • This system promises no material shortage
  • This system promises Prompt Delivery
Production Control Management
  • This system will report about The Goods and the By Products.
  • This System will also calculate which lots or products require inspection.
    Product specifications, dates between lots or other criteria determine
    which lots or products require testing.
  • The system will be capable of entering the test results into the system in
    batch or interactive mode.
  • This system will help to build just-in-time practice since it will be tightly
    coupled by the raw Material inventory and Sales demand.
  • This system van be effectively use for shift scheduling.
  • This system will provide accurate bills of material and routings.
  • This system will be capable of comparing the production capacities in
    different shifts, Seasons and products etc.
Finished Products management
  • This system will keep track of product’s distribution
  • This system will keep track of Expiring and non Expiring Stock
  • Assign expiration dates to material that has a limited shelf life.
  • Proper Alarming Systems will be there for expiring stocks
  • Provide control over lot size down to lots of one (when you need serial numbers).
  • Identify materials with lot controls on shipping orders.
  • This system will provide focus on supplier and customer linkages.
  • This system will be capable of telling the customers and distributors if they have product available to ship, and if they do not, can see when it will be produced.
  • This system can give the customer a promise date for delivery and reserve that production for a specific customer. Even though they cannot ship immediately, this visibility of the production system improves the company delivery reliability.
  • The system will make use of standard electronic forms and communication to transmit orders, invoices, forecasts, advanced shipping notices and other information between suppliers and customers.
  • This system will improve data flow and minimizes data entry.
  • Decrease shipping errors by ensuring the right quantities of the right products are loaded for shipment.
  • Strengthen detailed labor collection.
  • Reduce your carrying costs by having a real-time picture of inventory levels.
Sales Management

This system Can Provide the following type of Sales Information for any given period of time

  • Total Sales.
  • Credit sales.
  • Cash Sales.
  • Route Sales.
  • Item wise Sales.
  • Customer wise Sales.
  • Region Wise total Sales.
  • Region Wise Credit sale.
  • Region Wise Route Sale.
  • Region Wise Cash Sales.
  • The Percentages of item movement on certain routes.
  • The Percentages of item movement in certain regions.
  • The percentages of item movement in certain seasons.

This product will provide the facility of discount free gifts if required and can forecast expected sales after sometime after calculating the previous trends.

Finance
  • It will give Accounts Payable personnel increased control of invoicing and payment processing and thereby boosting their productivity and eliminating their reliance on computer personnel for these operations.
  • It will reduce paper documents by providing on-line formats for quickly entering and retrieving information.
  • It will improve timeliness of information by permitting, posting daily instead of monthly.
  • It will provide Greater accuracy of information with detailed content, better presentation, fully satisfactory for the Auditors.
  • It will improve Cost Control
  • It will response faster and follow up on customers.
  • More efficient cash collection, say, material reduction in delay in payments by customers.
  • Better monitoring and quicker resolution of queries.
  • Enables quick response to change in business operations and market conditions.
  • Helps to achieve competitive advantage by improving its business process.
  • Improves supply-demand linkage with remote locations and branches in different countries.
  • Provides a unified customer database usable by all applications.
  • Improves International operations by supporting a variety of tax structures, invoicing schemes, multiple currencies, multiple period accounting and languages.
  • Improves information access and management throughout the enterprise.
  • Provides solution for problems like multi currency.

Human Resource Planning
  • This system will provide the module of Payroll
  • Duty schedules can also be maintained by it.
  • Promotions
  • Track on out put of the factory workers
  • The system allows information to be input on the various details of employee, the organizational structure and various posts of the organization
  • Standard outputs and ad-hoc queries are available from the system
  • A Rigid and Flexible security system is available in the system, which can define rules for users to access specific data according to their privileges
  • Option of backup of data is also available in the system
  • Full MIS package
  • Fully customizable secured system
We Assure
  1. An Explicit and Strategic Commitment to Quality and Excellence in the Vision/Mission/Purposes of an Organization
  2. A Shared Passionate Commitment to Continuous Improvement
  3. A Commitment to Education/Training/Teaming Concepts
  4. A Systematic Approach to Databased Decision Making
  5. For us The Customer satisfaction is the core issue
Data

The system will contain the following different types of data.

  • Master data, the main information that your business deals with. These include customers, suppliers and products, as well as your own organizational entities such as sales sites and warehouses.
  • Transactional data, the information processed by the system’s functions in the normal flow of business. These include sales quotes and orders, shipments, purchase orders, invoices, and so on.
  • Historical data, the results of business events retained for analysis and audit purposes. Behind the scenes are the little sets of data that make the system work.
  • Basic codes, used as attributes for master or transactional objects, such as countries, languages or product groups.
  • Parameterized codes, marking information such as customer types, order types, tax codes and currencies. These codes also contain control settings that affect how the information they are associated with will be processed.
    The major sets of parameters include the following.
  • System parameters, which define how the system is configured, the functional components it can run and various technical considerations.
  • Organization parameters, which define the structure of the company using the system - that is, the various departments or business processes and their interrelationships.
  • Integration parameters, which are usually oriented to linking the financial modules to manufacturing and logistics and to the people who deal with analytical results.
  • Functional domain parameters, which determine high-level aspects of sales, purchasing, manufacturing and the other modules.
  • Functional transaction parameters, which define how specific functions such as sales quotations and blanket purchase orders will look and operate.

This system will constantly collect day-to-day data that flows through all areas of the organization. This data is necessary for the routine operations of the company, but it also provides insight to trends and opportunities that are occurring over time.
The data store that this system will create over time can be accessed and manipulated to provide valuable information to the company’s decision-makers. User accessible report writers and data warehouses are tools that convert these data, developed over time, into usable information and knowledge to drive decision-making.
This system will work on the concept of Data Warehouse (DW), which is a subject-oriented collection of data addressing long and short term business improvement objectives combined with a suite of query tools.
The data in the DW provide a centralized source for data based decision-making. These data can be sliced and diced on multiple dimensions using the suite of query tools. Users connecting from their desktop computers may run standard reports or do ad hoc reporting. Processes can be implemented to send email, voice mail, pages, or faxes identifying data inconsistencies and possibly even suggesting a corrective a course of action.
This system will allow for specific reporting of detailed information, the DW will summarize many transactions over a large period of time allowing trend analysis. If inconsistencies are found in this data, the DW will allow users to retrieve more detailed information on the data in question.
Because all customer and supplier information will be stored in one central location, the organization will be able to review all aspects of each customer finding hidden trends. By reacting to these trends, relationships with customers and suppliers can be greatly improved

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