SURA
ERP SOLUTION
"
Building Virtual Managers "
Today's manufacturing businesses
operate in an environment of constant and high-speed change
where the ability to adapt quickly and effectively has become
essential for success. Management judgments assume critical
importance as customers Manufacturing, Selling and distribution,
Payables, Receivables, Inventory, Accounts, Human resources,
Purchases higher expectations of competitive price, improved
delivery, Manufacturing, Selling and distribution, Payables,
Receivables, Inventory, Accounts, Human resources, Purchases
excellent quality and exceptional performance. To compete
effectively in global markets, it is essential that manufacturing
businesses of all sizes exploit the new manufacturing management
information and decision support systems available to them.
An ERP system manages the information needs of all company
functions, including financial systems, human resources and
payroll, logistics and distribution, purchasing, sales, and
manufacturing. It consists of a single database and applications
that allow employees in different departments to access and
act on that data.
We use Open Source for Software
development like LINUX for Server, MySql for Database and
PHP for coding. Apart from that suraS Team has Immense experience
to work in Tanzania and in Complex databases .
1. Since it open source so we don’t have to go through
license purchase, service invoicing and recurring re-licensing
and support fees.
2. Our technology is web based so it is lighter than oracle
so it works at the speed and ease of a website
3. Since it is an Internet technology we can developed the
system 100% online
4. As it is browser based user finds it very easy to use
5. The Scalability of our system is from Standalone to LAN
, LAN to MAN(Wireless), MAN to WAN(VSAT) ,Internet
6. Our database capacity is unlimited one of the Largest search
engine Google.com is using it
7. It is a cross-platform windows implementation for personal
computers on local area networks (Microsoft Windows, Linux)
8. It Works smoothly on PC with the minimum configuration
, Palmtops and mobile phones
9. The Telecommunication system will become very cheaper from
the distant branches since we can use the IP phones on our
system
A single system to support
rather than several small and different systems Single applications
architecture with limited interfaces Access to management
information unavailable across a mix of applications Access
to best practice systems andprocedures More integration hence
lower costs More "automation" of tasks One of the
benefits of an integrated SURA ERP system is that the user
only has to enter the data one time. Information that is used
in multiple modules flows through the system does not have
to be rekeyed. From a user’s standpoint, this saves
time and effort by eliminating redundant entry. From a quality
of data standard, single point of entry eliminates an opportunity
for errors and inconsistency in the data.
Because SURA ERP systems integrate all functions
of an organization, data about that organization is stored
in a centralized location. Instead of storing data in many
disparate locations, the data is centralized. This facilitates
backup procedures and reduces the opportunity for inconsistent
data.
The Proposed network diagram is as shown
below.
| Advantages
of SURA ERP System |
The Process Advantages of our system
are
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It will work as Controller
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This system will hold all your business data
is held in a central data file and that all company activity,
such as raising orders, receiving goods and completing work
operations, is recorded in this data file as it happens. With
a central storage and retrieval system, information from all
areas of the business can be made available throughout your
organization; subject to access privileges which you choose
to grant each user. This combines practical levels of data
visibility with your required degree of security, plus it
enables awareness of other departmental activities and commitments,
so that users can see how their decisions impact on the business
as a whole. With closed-loop management disciplines, you are
well on the way to true manufacturing excellence.
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Better inventory management with lower
stock levels and reduced stock-outs.
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Improved customer service with better
delivery reliability and consistent quality.
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More accurate costing and secure
pricing.
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Improved productivity and better
utilization of internal and external resources.
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Better and speedier response to change.
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Total business condition visibility.
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Achieves cost efficiencies in a short
payback period.
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Aggressive Cost control initiatives.
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Need to analyze costs / revenues
on a product or customer basis.
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Flexibility to respond to changing
business requirements.
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More informed management decision
making.
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Changes in ways of doing business.
This
ERP works for the following Systems
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Management
Information Systems (MIS)
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Integrated
Information Systems (IIS)
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Executive
Information Systems (EIS)
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Corporate
Information Systems (CIS)
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Enterprise
Wide Systems (EWS)
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Material
Resource Planning (MRP)
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Manufacturing
Resource Planning (MRP II)
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Money
Resource Planning (MRP III)
Process wise Benefits of this System
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THIS SYSTEM facilitates company-wide
Integrated Information System covering all functional areas
like Manufacturing, Selling and distribution, Payables,
Receivables, Inventory, Accounts, Human resources, Purchases
etc.,
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THIS SYSTEM performs core corporate activities
and increases customer service and thereby augmenting the
Corporate Image.
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THIS SYSTEM bridges the information gap
across the organization.
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THIS SYSTEM provides for complete integration
of Systems not only across the departments in a company
but also across the companies under the same management.
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THIS SYSTEM is the only solution for
better Project Management.
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THIS SYSTEM allows automatic introduction
of latest technologies like Electronic Fund Transfer (EFT),
Electronic Data Interchange (EDI), Internet, Intranet, Video
conferencing, E-Commerce etc.
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THIS SYSTEM eliminates the most of the
business problems like Material shortages, Productivity
enhancements, Customer service, Cash Management, Inventory
problems, Quality problems, Prompt delivery etc.,
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THIS SYSTEM not only addresses the current
requirements of the company but also provides the opportunity
of continually improving and refining business processes.
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THIS SYSTEM provides business intelligence
tools like Decision Support Systems (DSS), Executive Information
System (EIS), Reporting, Data Mining and Early Warning Systems
(Robots) for enabling people to make better decisions and
thus improve their business processes
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THIS SYSTEM provides for complete integration
of Systems not only across the departments in a company
but also across the companies under the same management.
To enable the easy handling of the
system the ERP will be divided into the following Core subsystems:
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Material Requirement Planning
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Inventory and Distribution control
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Accounts Payable/Receivable
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Raw Materials Management
This system will provide measurement of inventory
in multiple dimensions.
The System Will take care of the Inventory in following
manners.
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This system will provide the capture
to purchase orders as well as the issuance, receipt and
return of materials.
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Transact in alternate units of measure
with automatic conversion to the primary stock keeping or
costing unit of measure.
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The System will keep Track information
for each standard part within the item master.
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Reduce costs through efficient inventory
management.
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Generate a detailed material availability
report so you can view critical inventory information and
make better inventory management decisions.
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Perform everyday inventory transactions—including
scraps, transfers, movements and more.
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Provide fast access to related information
without having to retype anything.
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The reorder levels will be maintained
automatically keeping in mind the Production capacity, Budget,
Time lead, Ware house Capacity , New emerging Sales Trends
and supplier Trends.
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Automate many tedious tasks—Like
it will provide Base stationary for annual Physical Stock
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Automatically update on-hand quantities
and general ledger accounts.
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This system promises no material shortage
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This system promises Prompt Delivery
| Production
Control Management |
- This system will report about The Goods and the By Products.
- This System will also calculate which lots or products require
inspection.
Product specifications, dates between lots or other criteria
determine
which lots or products require testing.
- The system will be capable of entering the test results into
the system in
batch or interactive mode.
- This system will help to build just-in-time practice since
it will be tightly
coupled by the raw Material inventory and Sales demand.
- This system van be effectively use for shift scheduling.
- This system will provide accurate bills of material and routings.
- This system will be capable of comparing the production capacities
in
different shifts, Seasons and products etc.
| Finished
Products management |
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This system will keep track of product’s
distribution
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This system will keep track of Expiring
and non Expiring Stock
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Assign expiration dates to material that
has a limited shelf life.
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Proper Alarming Systems will be there for
expiring stocks
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Provide control over lot size down to
lots of one (when you need serial numbers).
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Identify materials with lot controls on
shipping orders.
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This system will provide focus on supplier
and customer linkages.
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This system will be capable of telling
the customers and distributors if they have product available
to ship, and if they do not, can see when it will be produced.
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This system can give the customer a promise
date for delivery and reserve that production for a specific
customer. Even though they cannot ship immediately, this visibility
of the production system improves the company delivery reliability.
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The system will make use of standard electronic
forms and communication to transmit orders, invoices, forecasts,
advanced shipping notices and other information between suppliers
and customers.
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This system will improve data flow and
minimizes data entry.
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Decrease shipping errors by ensuring the
right quantities of the right products are loaded for shipment.
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Strengthen detailed labor collection.
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Reduce your carrying costs by having a
real-time picture of inventory levels.
This system Can Provide the following
type of Sales Information for any given period of time
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The Percentages of item movement on certain
routes.
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The Percentages of item movement in certain
regions.
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The percentages of item movement in
certain seasons.
This product will provide the facility of discount
free gifts if required and can forecast expected sales after
sometime after calculating the previous trends.
- It will give Accounts Payable personnel increased control
of invoicing and payment processing and thereby boosting their
productivity and eliminating their reliance on computer personnel
for these operations.
- It will reduce paper documents by providing on-line formats
for quickly entering and retrieving information.
- It will improve timeliness of information by permitting, posting
daily instead of monthly.
- It will provide Greater accuracy of information with detailed
content, better presentation, fully satisfactory for the Auditors.
- It will improve Cost Control
- It will response faster and follow up on customers.
- More efficient cash collection, say, material reduction in
delay in payments by customers.
- Better monitoring and quicker resolution of queries.
- Enables quick response to change in business operations and
market conditions.
- Helps to achieve competitive advantage by improving its business
process.
- Improves supply-demand linkage with remote locations and branches
in different countries.
- Provides a unified customer database usable by all applications.
- Improves International operations by supporting a variety
of tax structures, invoicing schemes, multiple currencies, multiple
period accounting and languages.
- Improves information access and management throughout the
enterprise.
- Provides solution for problems like multi currency.
- This system will provide the module of Payroll
- Duty schedules can also be maintained by it.
- Promotions
- Track on out put of the factory workers
- The system allows information to be input on the various details
of employee, the organizational structure and various posts
of the organization
- Standard outputs and ad-hoc queries are available from the
system
- A Rigid and Flexible security system is available in the system,
which can define rules for users to access specific data according
to their privileges
- Option of backup of data is also available in the system
- Full MIS package
- Fully customizable secured system
- An Explicit and Strategic Commitment to Quality and Excellence
in the Vision/Mission/Purposes of an Organization
- A Shared Passionate Commitment to Continuous Improvement
- A Commitment to Education/Training/Teaming Concepts
- A Systematic Approach to Databased Decision Making
- For us The Customer satisfaction is the core issue
The system will contain the following
different types of data.
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Master data, the main information that
your business deals with. These include customers, suppliers
and products, as well as your own organizational entities
such as sales sites and warehouses.
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Transactional data, the information processed
by the system’s functions in the normal flow of business.
These include sales quotes and orders, shipments, purchase
orders, invoices, and so on.
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Historical data, the results of business
events retained for analysis and audit purposes. Behind
the scenes are the little sets of data that make the system
work.
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Basic codes, used as attributes for master
or transactional objects, such as countries, languages or
product groups.
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Parameterized codes, marking information
such as customer types, order types, tax codes and currencies.
These codes also contain control settings that affect how
the information they are associated with will be processed.
The major sets of parameters include the following.
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System parameters, which define how the
system is configured, the functional components it can run
and various technical considerations.
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Organization parameters, which define
the structure of the company using the system - that is,
the various departments or business processes and their
interrelationships.
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Integration parameters, which are usually
oriented to linking the financial modules to manufacturing
and logistics and to the people who deal with analytical
results.
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Functional domain parameters, which determine
high-level aspects of sales, purchasing, manufacturing and
the other modules.
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Functional transaction parameters, which
define how specific functions such as sales quotations and
blanket purchase orders will look and operate.
This system will constantly collect
day-to-day data that flows through all areas of the organization.
This data is necessary for the routine operations of the company,
but it also provides insight to trends and opportunities that
are occurring over time.
The data store that this system will create over time can be accessed
and manipulated to provide valuable information to the company’s
decision-makers. User accessible report writers and data warehouses
are tools that convert these data, developed over time, into usable
information and knowledge to drive decision-making.
This system will work on the concept of Data Warehouse (DW), which
is a subject-oriented collection of data addressing long and short
term business improvement objectives combined with a suite of
query tools.
The data in the DW provide a centralized source for data based
decision-making. These data can be sliced and diced on multiple
dimensions using the suite of query tools. Users connecting from
their desktop computers may run standard reports or do ad hoc
reporting. Processes can be implemented to send email, voice mail,
pages, or faxes identifying data inconsistencies and possibly
even suggesting a corrective a course of action.
This system will allow for specific reporting of detailed information,
the DW will summarize many transactions over a large period of
time allowing trend analysis. If inconsistencies are found in
this data, the DW will allow users to retrieve more detailed information
on the data in question.
Because all customer and supplier information will be stored in
one central location, the organization will be able to review
all aspects of each customer finding hidden trends. By reacting
to these trends, relationships with customers and suppliers can
be greatly improved
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